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Procurement Manager

Procurement Manager

Help us shape the future.  Elevate is changing the way legal support services are delivered and we are looking for creative, innovative people who can help.  If you are a client-focused professional who wants your creative and innovative ideas to make a difference, Elevate's team of legal service experts could be the right fit for you.

As a Procurement Manager your role involves working closely with our client, a prestigious Australian law firm to generate and sustain savings across all indirect spending areas.  Leverage Elevate knowledge, experience and resources to reduce category spend, mitigate risk and provide procurement expertise to our client. Develop partnerships with suppliers and clients that enables innovative solutions that generate savings and/or other value add while anticipating future client needs.

You might be the right person if you:

  • Have experience in procurement domain preferably in an LPO, a law firm or a multinational company
  • Like the sound of working in a fast-paced dynamic environment for a quickly growing company
  • Want to work directly with executives of a leading Australian law firm
  • Are looking for high visibility and unlimited growth potential

Roles & Responsibilities:

  • Tactical Buying:
    • Generate savings through tactical buying:
      • Analyse buying specs
      • Identify new potential suppliers
      • Conduct supplier quotation (RFI, RFQ, RFP) from multiple suppliers
      • Select supplier
    • Provide Contract/Letter of Intent Framework
    • Report on activities so they can be tracked and monitored
  • Monitoring Savings Results:
    • Monitor existing vendor spending for rate and volume (Price * Quantity) compliance
    • Regularly report results to management, including any actions required on their part
  • Contract Management:
    • Maintain database of all signed contracts
    • Administrate and retrieve contracts
    • Generate renewal notices to stakeholders with sufficient time for them to react on expiring contracts
  • Support Source & Contract Team:
    • Help S&C team generate savings through the application of Elevate savings levers including:
      • Sourcing
      • Benchmarking
      • Invoice Review and Recovery (IRR)
      • All Spend Management (ASM)
    • Proactively identify new opportunity areas to generate savings for our client
    • Execute and implement new contracts
    • Regularly report on the status of these activities
  • Plan and Manage Activities:
    • Maintain accurate data on spending and vendor activity to allow other experts to know the current situation and where opportunities might exist
    • Develop and communicate plans for generating and tracking savings
    • Manage allocation and prioritisation of incoming work from our client
    • Ensure all necessary activities are completed in a timely manner
    • Develop a process to manage contracts and be prepared for contract renewals.  Ensure documentation makes this process easy to manage
  • Transaction Processing:
    • Work with our client’s Finance and Accounting team to improve procure-to-pay processes and, where possible, increase the level of fully digital processes and reporting
  • Client Relationship Management:
    • Regularly report to Elevate team and Governance Group (COO, CIO, other stakeholders) as require on completed and planned activities; results to date; expected results; and additional support needed
    • Be responsive to Governance Group requests and requirements
    • Form and maintain contact with appropriate client stakeholders, and anticipate sourcing needs
    • Proactively communicate with Elevate management about client situation and needs
    • Continually work to generate value for our client and ensure our client sees value
    • Continually look for opportunities to deepen and expand our broader relationship with our client
  • Supplier Relationship Management:
    • Manage relationship with suppliers touched by these activities, with a focus on suppliers representing the top 80% of spending
    • Determine if supplier performance is in line with contractual obligations our client’s needs.  Recommend remediation, as necessary
  • Comply with Client Policies and Procedures:
    • Comply with all client’s policies and procedures, including HR, procurement, risk management, business continuity, etc.

Experience:

  • 5-10 years of related experience in procurement, accounting and analytics (desired)
  • Experience managing and training teams of procurement professionals, including developing training and mentoring programs
  • Excellent track record in previous client support/customer service engagements
  • Experience working directly with US, UK, or Australia based clients

Skills for Success:

  • Business knowledge of products and processes of assigned LOB clients
  • Commodity knowledge:  Understands cost drivers, major suppliers, and trends
  • Knowledge of auditing / compliance policies, procedures / guidelines
  • Knowledge of legal and contract management
  • General business knowledge of Legal Industry
  • Ability to effectively communicate and work directly work with clients
  • Proven ability to work in a client-centric, deadline driven environment
  • Have excellent customer service skills with a keen eye for detail and commitment to quality
  • Ability to analyse and organise work for maximum efficiency
  • Excellent interpersonal skills, focused on supporting your clients’ needs
  • Ability to present well on the phone and in virtual conference calls
  • Understand how to make processes more efficient

Technical Skills:

  • Experienced in Microsoft Products like MS-Word, Excel and PowerPoint (basic to medium level)
  • Sourcing and Procurement tools

Qualifications:

  • Bachelors’ degree is a must, Master’s degree preferred
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